Instructions for Presenters
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For Oral Presentation Speakers
Presentation Time
| Plenary sessions: |
30 minutes for presentation
and 10 minutes for question and answer |
| Lunchtime lectures: |
30 minutes for presentation
and 10 minutes for question and answer |
| Special lecture: |
30 minutes for presentation
and 10 minutes for question and answer |
| Symposia: |
15 minutes for presentation
and 5 minutes for question and answer (There are a few exceptions.) |
| Podium sessions: |
7 minutes for presentation and
5 minutes for question and answer |
* The presentation time includes presenter introduction by chairpersons
and equipment setup.
Meeting Room Equipment
| * |
Only LCD projection
will be available.
One digital projection system will be available for single projection
of presentations. Projector resolution will be 1024 x 768 dot.
Audio output will be supported. |
| * |
No 35mm slide projectors, overhead projectors or TV/VCR displays
will be provided.
Windows
All speakers are requested to bring their presentation data
in a CD-R or USB-memory stick, or their own laptop computer.
| a) |
The XXV Bárány Society Meeting
will provide computers with Japanese Windows XP and Microsoft
Power Point 2002/2003, so the data format in the CD-R
or USB memory stick should be compatible with these. |
| b) |
Use standard fonts (Arial, Century, Times New Roman)
to ensure that the format remains the same. Those who
wish to use other non-standard fonts are requested to
bring their own computer. |
| c) |
Those who wish to use Windows vista, Office 2007, or
Macintosh, are requested to bring their own computer. |
| d) |
Those who wish to use animation or video are also requested
to bring their own computer. |
| e) |
Speakers are requested to scan their presentation data
with the newest virus scan software prior to saving their
data. |
| f) |
The file name should indicate the presentation number
and the presenter's name. |
| g) |
Speakers are also requested to bring a backup copy of
their presentation data in case of unexpected accidents. |
Macintosh
Macintosh users are requested to bring their own laptop computer.
Macintosh data on digital media (CD-R or USB memory stick)
cannot be reproduced using computers with Windows XP.
Personal Laptop Computers
| a) |
Western Japan, including Kyoto, is on 100
V, 60 Hz. The plug type in Japan is type A with two flat
blades without a ground pin, the same type widely used
in the USA and Canada. |
| b) |
 Speakers'
laptops must be equipped with a D-Sub 15-pin output, standard
monitor terminal as shown. Some thin, lightweight laptop
computers (SONY VAIO Note, Apple PowerBook G4) do not
have built-in ports. |
| c) |
Speakers are requested to bring their own adapter cable
for connection between PC and LCD projector, and an electric
transformer and adapter cable when these are necessary. |
| d) |
All energy-conserving functions such as screen-savers,
sleep/power saving modes should be disabled on laptops
to be used in the presentation. |
| e) |
Speakers are also requested to bring a backup copy of
their presentation data in another form of media in case
technical problems arise concerning the use of their own
laptops. |
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Data Preview Desk
| a) |
Speakers are requested to bring their presentation
data (CD-R or USB memory stick) or laptops to the Data Preview
Desk at least 30 minutes before their presentation and to preview
their presentation data or complete a run-through of the connection
of their equipment. |
| b) |
A Data Preview Desk will be open in front of each session
room. Speakers at the morning sessions are recommended to register
at the Data Preview Desk on the day before their presentation. |
| c) |
Speakers who do not use any visual aids are also requested
to register at the Data Preview Desk at least 30 minutes before
the time of their presentation. |
Presentation and Data
| a) |
Technical staff in each presentation room will
manage the setup of your presentation. |
| b) |
Presenters will be able to make their presentations using
the mouse, keyboard and monitor provided on the podium. |
| c) |
Laptops will be returned from a PC operator near the podium
in each session room after the completion of the presentation. |
| d) |
The Bárány 2008 Secretariat will be responsible
for destroying all presentation data at the end of the Meeting.
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For Poster Presentation Speakers
Poster Preparation
Please prepare your poster following the guidelines indicated
on the "Call for Abstract" page in the second announcement
or on Bárány 2008 web site (URL: http://www.acplan.jp/barany2008/) |
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Poster Presentation
| a) |
Speakers are requested to register at the Poster
Reception Desk in Room D. |
| b) |
Posters should be mounted, presented and removed according
to the following schedule. Poster presentation speakers are
requested to be at the site of the posters at designated time
to answer questions from participants. The poster sessions
will not be chaired.
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Mounting |
Presentation |
Removal |
| Poster session
1 |
Mar. 31, 16:30 - Apr. 1, 10:30 |
April 1, 13:00-13:30 |
April 1, 16:00-17:00 |
| 2 |
same as the above |
April 1, 13:30-14:00 |
same as the above |
| 3 |
same as the above |
April 1, 14:00-14:30 |
same as the above |
| 4 |
April 2, 8:00-10:00 |
April 2, 14:00-14:30 |
April 3, 13:00-14:00 |
| 5 |
same as the above |
April 2, 14:30-15:00 |
same as the above |
| 6 |
same as the above |
April 2, 15:00-15:30 |
same as the above |
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| c) |
Presenters are requested to please be sure not to forget to
take posters down. Posters that remain after the designated
removal time will be disposed of at the discretion of the Secretariat. |
Journal of Vestibular Research
All the authors of the XXV Bárány Society Meeting
are encouraged to submit their papers to the Journal of Vestibular
Research (URL: http://www.jvr-web.org/).
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