Accommodation and Travel
Hotels and Room Rates
|Room Rate per person||Location
Refer to the Map of Kyoto
|Sep. 11-16||Sep. 17|
|Westin Miyako Hotel Kyoto||Twin||* ¥27,540
|5-minute walk to subway Keage station|
|Kyoto Royal Hotel & Spa||Single||¥14,040||¥24,840||5-minute walk to subway Kyoto Shiyakusho-mae station|
|ANA Crowne Plaza Kyoto||Single||¥15,000||¥19,000||1-minute walk to subway Nijo-jo-mae station|
|New Miyako Hotel||Twin||* ¥15,500
|6-minute walk to Kyoto station|
|Hotel Monterey Kyoto||Single||¥13,500||¥24,840||5-minute walk to subway Karasuma-Oike station|
|Hotel Vista Premio Kyoto||Single||¥11,880||¥26,460||5-minute walk to subway Kyoto Shiyakusho-mae station|
|Karasuma Kyoto Hotel||Single||¥10,220||¥12,380||1-minute walk to subway Shijo station|
|Hearton Hotel Kyoto||Single||¥9,180||5-minute walk to subway Karasuma-Oike station|
|Hotel Sunroute Kyoto||Single||¥9,700||5-minute walk to Keihan-line Kiyomizu-Gojo station|
|Kyoto Rich Hotel||Single||¥9,000||5-minute walk to Keihan-line Kiyomizu-Gojo station|
|Hotel Gimmond Kyoto||Single||¥10,500||5-minute walk to subway Karasuma-Oike station|
|Kyoto Central Inn||Single||¥8,400||7-minute walk to Keihan-line Gion-Shijo station|
|Kyoto Garden Hotel||Single||¥8,400||5-minute walk to subway Karasuma-Oike station|
- 1) The above room rates include consumption tax, service charge and breakfast.
- 2) The room rate with * means single occupancy of twin room.
- 3) JTB Corporation, the official travel agent has reserved a block of rooms for participants during the Congress period at special discount rates.
Participants who wish to reserve hotel accommodation and excursion should apply via the Internet. Your reservation will be made upon receiving your completed form and full amount of room charges and tour fees to be paid by your Credit Card.
Deadline of hotel application: August 26, 2016
JTB Western Japan Corp., MICE Division
Phone: +81-6-6252-5044 / Fax: +81-6-6252-4015
Office Hours: 9:30-17:30 (weekdays only)
Please revise and/or cancel your reservation by logging-in to your "My Page". In case of cancellation, your deposit will be refunded after deducting the cancellation fees as shown below.
|8 or more days prior to the first night of stay||No charge|
|2 to 7 days before the first night of stay||30% of total/daily room rate|
|1 day before the first night of stay||40% of total/daily room rate|
|On the first night of stay||50% of total/daily room rate|
|After The first night of stay or no notice given||100% of total/daily room rate|
|8 or more days prior to the starting date of the tour||No fee|
|2 to 7 days prior to the starting date of the tour||30% of tour fee|
|1 day prior to the starting date of the tour||40% of tour fee|
|Prior to the starting time of the tour||50% of tour fee|
|After day of departure, or in case of failure to show without notice||100% of tour fee|
Passport and Visa
All foreign visitors entering Japan must possess a valid passport. Participants requiring visas should apply to the Japanese Consulate or Mission in their countries prior to departure. For details, participants are advised to contact their travel agencies or to visit the official website of the Ministry of Foreign Affairs of Japan. For those who need to apply for a visa, please contact the Organizing Secretariat.
Ministry of Foreign Affairs of Japan:
Visa exemption countries:
Japanese embassy or consulate:
Letter of Invitation
An official letter of invitation will be sent by the Organizing Committee upon request to those who have registered and paid the registration fee. However, such solicited invitations will not include an offer for payment of any expenses, such as registration, travel or hotel accommodation for the Congress.
Certificate of Attendance
The certificate of attendance will be issued and distributed to all participants at the Registration Desk.
Foreign Exchange and Credit Cards
The Congress can only accept Japanese yen in cash or Master/Visa credit cards at the registration desk. Foreign currency exchange is available at major hotels, banks, the Kansai International Airport and the New Tokyo (Narita) International Airport. Major credit cards are widely accepted at hotels and shops. You can withdraw money using credit cards issued by VIAS, MasterCard, American Express, Diners Club, etc. at Japanese Post Office ATMs, but please verify this with your credit card company before departure from your home country. It is suggested you bring sufficient cash in yen for your needs.
Japan Rail Pass
Participants planning to travel within Japan are recommended to purchase a Japan Rail (JR) Pass before departure from their home country, as it cannot be purchased in Japan. This pass covers all JR trains, including the Haruka, Narita Express and Bullet train, but some restrictions apply; the pass is not valid for "NOZOMI" trains on the Tokaido and Sanyo Shinkansen line. A 7-day pass costs ¥29,110 (ordinary class) or ¥38,880 (first class). URL: http://japanrailpass.net/en/
Climate and Clothing
In September, the average temperature in Kyoto is approximately 24°C (75°F) with a high of 29°C (84°F) and low of 20°C (68°F).
Western Japan, including Kyoto is on 100V, AC/60Hz. Devices for 110V AC will work well. The plug type in Japan is type A with two flat blades without a ground pin, the same type widely used in the USA and Canada.
A national consumption tax of 8% is added to almost all commodities and services in Japan.
Tipping is not customary in Japan.