Extremophiles2016 - 11th International Congress on Extremophiles

Accommodation and Travel

Hotels and Room Rates

Hotel Name Room
Type
Room Rate per person Location
Refer to the Map of Kyoto
Sep. 11-16 Sep. 17
1 Westin Miyako Hotel Kyoto Twin * ¥27,540  
¥15,660
* ¥49,140  
¥26,460
5-minute walk to subway Keage station
2 Kyoto Royal Hotel & Spa Single ¥14,040 ¥24,840 5-minute walk to subway Kyoto Shiyakusho-mae station
3 ANA Crowne Plaza Kyoto Single ¥15,000 ¥19,000 1-minute walk to subway Nijo-jo-mae station
Twin * ¥18,000  
¥10,000
* ¥22,000  
¥14,000
4 New Miyako Hotel Twin * ¥15,500 
¥9,500
6-minute walk to Kyoto station
5 Hotel Monterey Kyoto Single ¥13,500 ¥24,840 5-minute walk to subway Karasuma-Oike station
Twin ¥10,260 ¥21,600
6 Hotel Vista Premio Kyoto Single ¥11,880 ¥26,460 5-minute walk to subway Kyoto Shiyakusho-mae station
Twin ¥9,720 ¥16,740
7 Karasuma Kyoto Hotel Single ¥10,220 ¥12,380 1-minute walk to subway Shijo station
8 Hearton Hotel Kyoto Single ¥9,180 5-minute walk to subway Karasuma-Oike station
Twin * ¥12,960 
¥7,560
9 Hotel Sunroute Kyoto Single ¥9,700 5-minute walk to Keihan-line Kiyomizu-Gojo station
10 Kyoto Rich Hotel Single ¥9,000 5-minute walk to Keihan-line Kiyomizu-Gojo station
11 Hotel Gimmond Kyoto Single ¥10,500 5-minute walk to subway Karasuma-Oike station
12 Kyoto Central Inn Single ¥8,400 7-minute walk to Keihan-line Gion-Shijo station
13 Kyoto Garden Hotel Single ¥8,400 5-minute walk to subway Karasuma-Oike station
Note
  • 1) The above room rates include consumption tax, service charge and breakfast.
  • 2) The room rate with * means single occupancy of twin room.
  • 3) JTB Corporation, the official travel agent has reserved a block of rooms for participants during the Congress period at special discount rates.

Application

Participants who wish to reserve hotel accommodation and excursion should apply via the Internet. Your reservation will be made upon receiving your completed form and full amount of room charges and tour fees to be paid by your Credit Card.
Deadline of hotel application: August 26, 2016

On-line Hotel & Yours Application

JTB Western Japan Corp., MICE Division
EXTREMOPHILES2016 Desk
Phone: +81-6-6252-5044 / Fax: +81-6-6252-4015
E-mail:
Office Hours: 9:30-17:30 (weekdays only)

Cancellation

Please revise and/or cancel your reservation by logging-in to your "My Page". In case of cancellation, your deposit will be refunded after deducting the cancellation fees as shown below.

Hotel:

8 or more days prior to the first night of stay No charge
2 to 7 days before the first night of stay 30% of total/daily room rate
1 day before the first night of stay 40% of total/daily room rate
On the first night of stay 50% of total/daily room rate
After The first night of stay or no notice given 100% of total/daily room rate

Excursion:

8 or more days prior to the starting date of the tour No fee
2 to 7 days prior to the starting date of the tour 30% of tour fee
1 day prior to the starting date of the tour 40% of tour fee
Prior to the starting time of the tour 50% of tour fee
After day of departure, or in case of failure to show without notice 100% of tour fee

Passport and Visa

All foreign visitors entering Japan must possess a valid passport. Participants requiring visas should apply to the Japanese Consulate or Mission in their countries prior to departure. For details, participants are advised to contact their travel agencies or to visit the official website of the Ministry of Foreign Affairs of Japan. For those who need to apply for a visa, please contact the Organizing Secretariat.

Ministry of Foreign Affairs of Japan:
http://www.mofa.go.jp/j_info/visit/visa/
Visa exemption countries:
http://www.mofa.go.jp/j_info/visit/visa/short/novisa.html#list
Japanese embassy or consulate:
http://www.mofa.go.jp/about/emb_cons/over/

Letter of Invitation

An official letter of invitation will be sent by the Organizing Committee upon request to those who have registered and paid the registration fee. However, such solicited invitations will not include an offer for payment of any expenses, such as registration, travel or hotel accommodation for the Congress.

Certificate of Attendance

The certificate of attendance will be issued and distributed to all participants at the Registration Desk.

Foreign Exchange and Credit Cards

The Congress can only accept Japanese yen in cash or Master/Visa credit cards at the registration desk. Foreign currency exchange is available at major hotels, banks, the Kansai International Airport and the New Tokyo (Narita) International Airport. Major credit cards are widely accepted at hotels and shops. You can withdraw money using credit cards issued by VIAS, MasterCard, American Express, Diners Club, etc. at Japanese Post Office ATMs, but please verify this with your credit card company before departure from your home country. It is suggested you bring sufficient cash in yen for your needs.

Japan Rail Pass

Participants planning to travel within Japan are recommended to purchase a Japan Rail (JR) Pass before departure from their home country, as it cannot be purchased in Japan. This pass covers all JR trains, including the Haruka, Narita Express and Bullet train, but some restrictions apply; the pass is not valid for "NOZOMI" trains on the Tokaido and Sanyo Shinkansen line. A 7-day pass costs ¥29,110 (ordinary class) or ¥38,880 (first class). URL: http://japanrailpass.net/en/

Climate and Clothing

In September, the average temperature in Kyoto is approximately 24°C (75°F) with a high of 29°C (84°F) and low of 20°C (68°F).

Electric Power

Western Japan, including Kyoto is on 100V, AC/60Hz. Devices for 110V AC will work well. The plug type in Japan is type A with two flat blades without a ground pin, the same type widely used in the USA and Canada.

Consumption Tax

A national consumption tax of 8% is added to almost all commodities and services in Japan.

Tipping

Tipping is not customary in Japan.